SOP to Author

STANDARD OPERATING PROCEDURE (SOP): AUTHOR SUBMISSION AND REVISION PROCESS

Journal Title: Tarbawi: Jurnal Studi Pendidikan Islami

Document Code: SOP-TARBAWI-AUTH-01

Effective Date: May 2026

1. PURPOSE

This Standard Operating Procedure (SOP) outlines the mandatory steps, technical guidelines, and professional workflows required for authors who wish to submit, revise, and publish their scholarly research articles in Tarbawi: Jurnal Studi Pendidikan Islami.

2. SCOPE

This procedure applies to all national and international individual or collaborative authors from the initial registration phase through the final post-publication repository archiving.

3. PRE-SUBMISSION PHASE

3.1. Alignment with Focus and Scope

Before preparing the manuscript, authors must verify that their work falls directly within the scope of Islamic education, which includes but is not limited to:

  • Curriculum and instructional design in Islamic education.

  • Management, leadership, and policies of Islamic educational institutions.

  • Philosophy, history, and contemporary thoughts on Islamic education.

  • Psychology and character building (Akhlak) in Islamic contexts.

  • Digital transformation and technology integration in Islamic learning.

3.2. Ethical Declarations

Authors must guarantee that:

  • The manuscript is original, unpublished, and not concurrently under consideration by any other journal.

  • The manuscript contains no elements of plagiarism. The maximum acceptable similarity index is 20% (verified via Turnitin or similar software).

4. MANUSCRIPT PREPARATION STANDARDS

Authors must strictly format their papers according to the official journal template. General structural requirements include:

4.1. Paper Identity

  • Title: Concise, informative, and reflecting the main variables (maximum 15–20 words).

  • Author Profile: Full name(s) without academic titles, institutional affiliation, country, corresponding email, and ORCID iD.

4.2. Abstract and Keywords

  • Abstract: Written in English (and/or Indonesian as required by the OJS guidelines), structured into a single paragraph spanning 150–250 words. It must clearly summarize the background, research objectives, methodology, key findings, and practical implications.

  • Keywords: 3 to 5 specific phrases, lower-case, separated by a semicolon (;).

4.3. Body Structure

Manuscripts reporting empirical research should adhere to the IMRaD structure:

  • Introduction: Establishes the research gap, background context, critical literature review, and clear objectives.

  • Research Method: Detail-oriented layout of the research design, participants, instruments, data collection procedures, and data analysis techniques.

  • Results and Discussion: Visual data (Tables/Figures) accompanied by deep analytical discussions that contextualize findings with existing global theories.

  • Conclusion: Summary of major findings, explicit limitations, and prospective recommendations for future research.

  • References: Prepared using reference management software (e.g., Mendeley, Zotero) conforming to the assigned journal style (typically APA or Chicago/Turabian Note and Bibliography Style).

5. SUBMISSION WORKFLOW (OJS 5-STEP PROCESS)

All submissions must be managed electronically through the official Tarbawi Open Journal Systems platform.

[Register/Login to OJS] ➔ [Start New Submission] ➔ [Upload Files] ➔ [Enter Metadata] ➔ [Confirmation]

Step 1: Start

  1. Go to the Tarbawi OJS portal, then Register or Login.

  2. Click [New Submission] on your author dashboard.

  3. Select the appropriate journal section, check all items on the Submission Checklist, and accept the copyright statement.

Step 2: Upload Submission

  1. Select Article Component (e.g., Manuscript Text).

  2. Upload the blinded manuscript file (DOC/DOCX format) ensuring no author identities are embedded in the text or properties to support a fair double-blind peer review.

Step 3: Enter Metadata

  1. Accurately input the metadata for all contributing authors (Name, Email, Affiliation, Country, Bio Statement, ORCID iD).

  2. Copy and paste the Title, Abstract, and Keywords into their designated fields.

Step 4: Upload Supplementary Files

  1. Optional: Upload raw datasets, ethical clearance certificates, or Turnitin similarity reports if requested by the editorial desk.

Step 5: Confirmation

  1. Review the uploaded items. Click [Finish Submission] to dispatch the paper to the editorial team.

  2. Note your tracking Submission ID for future inquiries.

6. POST-SUBMISSION AND REVISION PHASE

Initial Desk Review ➔ Double-Blind Peer Review ➔ Revision Submission ➔ Copyediting & Galley Proof ➔ Publication

6.1. Editorial Desk Review

  • The manuscript undergoes an initial screening regarding formatting, scope compatibility, and plagiarism thresholds.

  • Outcome: Accepted for Review, Incomplete (Sent back to Author), or Rejected.

6.2. Peer Review and Revisions

  • Approved manuscripts are assigned to at least two external reviewers.

  • Upon receiving the review decision (Revision Required), the author has 14 working days to address comments.

  • Authors must upload two documents during resubmission:

    1. The revised manuscript text (changes highlighted or tracked).

    2. A structured Response to Reviewers Matrix detailing how each critique was resolved.

6.3. Copyediting, Galley Proofing, and Publication

  • Once accepted, the paper transitions into the production phase.

  • Authors will receive a Galley Proof (PDF) layout. They must review it and submit final minor typographic corrections within 48 hours.

  • No structural changes or author additions are permitted at this stage.

  • The article is published ahead of print/officially compiled into the designated volume and issue.

Note to Authors: Failure to respond to editorial emails or follow formatting corrections within the requested timelines may result in an automated withdrawal of the manuscript from the review queue.